Administrative Assistant

Job Level: No Corporate Title

Job Function: Administrative Support

Location:

Washington DC, DC, US, 20005

Employment Type: Full Time

Requisition ID: 6146

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG’s shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges.

In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization’s extensive global network. The Group’s operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd.

The anticipated salary range for this role is between $48,000.00 and $95,000.00. The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire. The role may also be eligible for an annual discretionary incentive award. In addition to cash compensation, SMBC offers a competitive portfolio of benefits to its employees.

Role Description

We are looking for an experienced, self-motivated Administrative Assistance/Office Manager to support the Washington D.C. Office. The ideal candidate would be someone who is able to multi-task, is able to work in a team environment, and is willing to learn, take initiative, and grow.

Role Objectives

Provide administrative support by:

Handling business travel bookings and travel expense reimbursements using Concur.
Responsible for submission and management of reimbursement requests, and tracking and payment of expenses.
Maintain contacts and distribution lists for the team.
Scheduling and hosting meetings, in-person and online.
Arranging reception rooms for external guests and ordering catering or arranging dinner reservations as needed.
Ordering office supplies and business cards and other procurement issues via the Coupa system and managing building maintenance requests.
Deliver, copy, scan and file documents, faxes, letters, newspapers, and packages.
Maintain office handbook.
Respond to ad-hoc requests.

Qualifications and Skills

Experience in an administrative capacity, preferably in a corporate environment.
Experience with Concur (in travel booking, requesting and expensing).
Proficient in MS Office Suite (Excel, Word, PowerPoint, Access.) and Outlook.
Ability to multitask and work in the fast-paced environment.
Strong written and oral communication skills.
Possess strong organizational skills and excellent attention to detail.
Highly collaborative and flexible in a team environment and able to form good relationships.
Excellent time management skills and ability to multitask and prioritize work.
Preferred Education/Licenses/Certifications/Registrations: - Bachelor’s degree preferred.
Other Skills, Abilities and/or Training: - Writing, reading, and verbal communication skills in Japanese is preferred.

SMBC’s employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles, including, for example, certain FINRA-registered roles for which in-office attendance for the entire workweek is required.

SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at accommodations@smbcgroup.com.