Facilities Assistant

Job Level: No Corporate Title

Job Function: Ancillary Support

Location:

Tralee, IE

Employment Type: Full Time

Requisition ID: 6207

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG’s shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges.

In the Americas, SMBC Group has a presence in the US, Canada, Ireland, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization’s extensive global network. The Group’s operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd.

Attendance required Monday to Friday onsite in our Tralee office.
It may be necessary to work alternative hours and weekends, shift patterns or unsociable hours, including weekends.
As part of your job, you will be expected to attend training events and/or meetings and travel to other locations may be required.

Role Description

SMBC is seeking a Facilities Coordinator/Assistant who has a strong passion for Corporate Real Estate and Facilities and is interested in building a career at a fast growing and reputable Bank. The Facilities Coordinator/Assistant will assist with ensuring the efficient management and maintenance of our workspace. They will assist with purchasing & ordering systems, manage multiple contractors ensuring no impact to daily operations and will play a key role in managing onsite suppliers.

This role will report to the Facilities Manager.

Role Objectives: Delivery

Support a facilities Management strategy, help inspect office premises ensuring required maintenance and repairs are completed in accordance with Safety Standards.
Perform routine maintenance tasks such as cleaning, stocking of break rooms and cleaner’s stores and ensuring personnel common areas are kept organised.
Collaborate with other departments to support their facility related needs such as adjustments to heating and cooling settings and supporting Air Conditioning repairs.
Create Requisitions, Orders via Global procurement system for various Facilities related expenditure.
Collaboration with Facilities Vendors to report onsite Facility issues promptly and assist with order placement.
Ability to lift loads of various size using appropriate lifting equipment within an office environment.

Qualifications and Skills

3 years of experience in Office Administration customer experience -highly desired.
Intermediate computer skills, including experience in using MS Teams Excel, Word and PowerPoint skills applications (e.g. ECDL / MOUS)
Advantage to have knowledge of Purchasing & Ordering systems.
Advantage to have Office support or Facilities Support experience
Manual Handling certified
Strong customer and client focus, advantageous to have a customer service experience background
Management of onsite Supplier(s) – must have experience of managing suppliers in a similar type of environment.
Knowledge of using online systems for goods and services
Ability to engage across all levels of the organization, including Sr. Management.
Commercial and financial acumen
Experience managing multiple contractors ensuring no impact to daily operations.
Have strong verbal and written communication skills.
Ability to demonstrate a self-motivated and disciplined approach to learning and working.
Ability to work in a team environment.
Possess a highly developed sense of personal accountability and follow-through with an ability to effectively prioritize multiple personal tasks, projects, and goals.

Additional Requirements

SMBC’s employees participate in a hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process.

SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at accommodations@smbcgroup.com.