Planning Administrator

Role Description

Global Trade Finance Department (GTFD) is a global department with major offices in Tokyo, Singapore, London and New York. The business is diverse and dynamic, comprising of four business lines (documentary trade and trade loans, receivables finance, structured trade & commodity finance) and multiple teams.

The purpose of the role is to support GTFD management in the delivery of its strategy and its financial and qualitative targets, and the maintenance of a robust control framework as a “First Line of Defense”. This person will support relevant projects and initiatives of the Bank. They will coordinate through SPCU the “planning” (financial control, strategic monitoring and policy implementation) responsibilities related to GTFD’s global activities and to contribute to its global strategic, planning and control capabilities. This arises from the role of SPCU in Tokyo to jointly manage GTFD’s global net income budget, resources and key performance indicators. This role will require interaction with a broad range of staff in other departments at various levels, including within FSPDAD, Front Office Business Management in Vertical, RMDAD and BCDAD, the GTFD’s senior management, group heads and other staff within the Americas Division (AD) as well as with SPCU colleagues in other regions.

Role Objectives

• Produce periodic and ad hoc presentations and reports. This includes various presentations & reporting including Management Information and the underlying data gathering/analysis. Specifically: monthly dashboard, SPDGB ALCO reports using BRS data, General Manager’s summary paper, Global Staff Directory. In all cases, strong reconciliation, proactive control and clear documentation is expected to ensure that numbers are correct, complete and clear to the stakeholders.
• Track and prepare detailed reports reflecting GTFD’s financial and qualitative performance against a range of criteria, including forecasts and with robust analysis of variances (actual to forecast, year on year, etc.) reflecting the dynamic nature of each business line.  Use various data sources and critical thinking to challenge forecasts, variances and assumptions, maintaining clear records.
• Investigate together with other stakeholders errors or anomalies in processes having a material financial impact to GTFD, explaining the issues clearly and proactively proposing workable solutions with effective follow up
• Develop data management and reporting capabilities to enable GTFD to explain its global business and achievements effectively, and document these processes in the Planning Group procedure manual to ensure common understanding and sustainability;
• Support ad hoc projects and activities as required within Planning Group
• Handling business travel bookings and travel expense reimbursements using Concur for MDs.
• Expense management in relation to business travel, meetings, industry events, client events, entertainment, gifts through CONCUR as well as COUPA for MDs.
• Responsible for submission and management of reimbursement requests, and tracking and payment of expenses.
• Ordering office supplies and business cards and other procurement issues via the Coupa system and managing building maintenance requests.

Qualifications and Skills

Required:

• Bachelor’s degree Excellent attention to detail and the quality of work product
• Familiarity with Excel and data visualization tools(e.g., Power BI)
• Excellent written and verbal communication skills
• A proactive attitude and willingness to learn
• Japanese speaker or bilingual English/Japanese is a plus

Preferred:

• Internship or coursework related to business analysis, planning, or financial modeling
• Knowledge of business intelligence tools (e.g., Power BI)